Resources required
- Theory lesson
- The teaching group, assigned instructor and classroom timetable are considered.
- Driving lesson
- Individual instructor, vehicle and learner availability are assessed together.
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Development around your driving school's timetable
Driving SchoolDriving School Software
Plan driving lessons around instructor, vehicle and learner availability. In the driving school software we will build, lesson records, documents and exam tracking will be scoped around your internal workflow.
- Instructor and vehicle availability
- Theory and driving attendance
- Exam records linked to learners
- Discovery
- Scope and quote
- Development
An available instructor is not enough when the car or learner is unavailable
An empty instructor slot in the weekly driving timetable is only one requirement. The vehicle may be undergoing maintenance or the learner may be at work. When a lesson changes, reception contacts several people; attendance kept elsewhere means recalculating remaining lesson time. Discovering missing documents before an exam requires another check.
Consider all resources in the same decision to follow changes more clearly. The project will scope instructor, vehicle and learner availability together. Scheduled and completed lessons will have different states. Documents, payments and exam information will link to the same learner, with separate responsibility for each area.
Conditions outside the weekly timetable
- A vehicle under maintenance can appear available in the lesson list.
- Scheduled time may be counted as completed lesson time.
A lesson workflow planned around resources
- Instructor, vehicle and learner availability will be considered in one plan.
- Attendance and completed time will be verified separately from remaining lesson calculations.
From driving timetables to documents and payment tracking
We can shape the first release around planning and lesson records. Learner access, instalment reminders and detailed reports can be selected as additional needs. You will define time and absence rules, and we will discuss who records changes. Internal management will not replace official system procedures; any required file exports will be assessed separately.
Driving school management for the initial release
- Driving plans and attendance
- Instructor, vehicle and learner availability, plus completion records for theory and driving lessons, can be included in the first release.
- Documents and exams
- Document submission status, exam dates and results can be scoped in separate fields within each learner's file.
Extensions for your school
- Learner area and payments
- Remaining lessons, next appointments, exam and payment views, instalments and management summaries can be added according to need.
Work requiring technical access
- Vehicle data and messages
- Vehicle tracking, messaging and accounting connections will be reviewed if your provider permits access. Outputs for official procedures will be scoped separately.
Theory classes and individual driving appointments need different planning
Class attendance for theory and vehicle scheduling for driving may require different structures. Explain how you record duration and attendance for each lesson type so we can identify separate checks. In the software we will build, learners will retain a shared file while resource and completion rules are scoped for each lesson type.
| Theory classes and individual driving appointments need different planning | Theory lesson | Driving lesson |
|---|---|---|
| Resources required | The teaching group, assigned instructor and classroom timetable are considered. | Individual instructor, vehicle and learner availability are assessed together. |
| Attendance record | Each pupil's attendance can be recorded separately for the same class. | Appointment completion and recorded lesson duration will be scoped together. |
| Impact of changes | Changing a shared lesson identifies the group's notification needs. | The effect of a vehicle or instructor change on the learner's appointment is reviewed. |
Attendance record
- Theory lesson
- Each pupil's attendance can be recorded separately for the same class.
- Driving lesson
- Appointment completion and recorded lesson duration will be scoped together.
Impact of changes
- Theory lesson
- Changing a shared lesson identifies the group's notification needs.
- Driving lesson
- The effect of a vehicle or instructor change on the learner's appointment is reviewed.
Give document checks and instructor lesson entries separate permissions
Seeing their lessons need not give instructors access to every learner document. We will choose the tasks reception, instructors and the school manager need. Together we will define how payment reports, document viewing and lesson corrections are separated within account roles.
Instructor timetable
Access to assigned lessons and learners, attendance entry and duration corrections will be scoped. Changing historical records will be considered separately from marking daily lessons.
Reception and management
Required fields for documents, exams, schedule changes and payments will be defined. Summary reporting and export boundaries will be discussed separately.
Reviewing learner data
KVKK, Turkey's personal data protection law, relevant legislation, medical certificate access, retention and action logs will be considered in scope. Your school is the data controller; clarify document requirements with your authorised adviser.
Separate scheduled and completed lesson time in old driving timetables
Prepare a weekly schedule and attendance sample without personal data. We will check whether listed times represent appointments or completed lessons. If learner lists, instalments and exam histories are in different sources, their matching fields will be assessed separately.
- 01
Map lesson states
Codes for planned, cancelled and completed lessons will be identified. We will select how duration units, instructor identities and vehicle identities map to the new structure.
- 02
Check the learner's balance
Remaining lessons and outstanding instalments will be compared in a sample import. We will also review whether document-status fields establish that a document actually exists.
- 03
Investigate vehicle data access
If your tracking provider offers API access, available fields will be assessed. Inferring lesson duration from vehicle movements and instructor-approved completion records will be scoped as separate issues.
Prepare to discuss driving school teaching and administration
Explore lesson and exam relationships in our learning product and custom development on our service page. Vehicles, lesson-time rules and learner documents will be scoped separately for your project. These examples help you describe your requirements.
Algoritma Akademi learning product
See how lessons, exams and teacher roles are considered together in our ready product.
Web solutions for driving schools
Review our service approach to turning planning and file management into a custom application.
Web applications for driving school tasks
Read how scope changes from promoting a school to managing appointments and records.
Discuss a proposal with a weekly vehicle schedule and attendance sample
Share blank instructor and vehicle lists, lesson states and document-check fields. Explain how you obtain learner availability and who communicates changes. We will define the development scope by choosing the planning core first, then learner views and external connections.
- Show duration rules for theory and driving lessons.
- Identify the person responsible for vehicle maintenance and postponed lessons.
- Explain when you check exams, documents and instalments.
The proposal will follow the agreed internal school workflow. Subscription use, support and provider connections will be discussed in writing.
How we work
We do not sell an off-the-shelf package: we design the software around your workflow, build the first version in short steps and keep running it after launch.
- 01
Discovery
We listen to how your business works, your team and the tools you use today.
- 02
Scope and quote
Modules, priorities and price are set out in a written quote.
- 03
Development
We show working versions at short intervals and move on with your feedback.
- 04
Setup and migration
We move your existing records across and help your team get started.
- 05
Support
We run the software on a subscription and keep it up to date and secure.
Frequently asked questions
Will notifications to the authorities be made from this software?
No. Official notifications are made through the authorities' own systems and should stay there. The software we build covers the school's internal management: learner tracking, the lesson plan, attendance, payments and reporting. Whether the data needed for the official system can be exported as a file is examined per project; some manual entry between the two systems may remain.
How will the software know the mandatory lesson hours?
Hour and absence rules are defined with you at setup. The software then shows each learner's outstanding hours against those rules and warns before a learner is entered for a test. When regulations change, the rules need updating too; a settings screen that lets you change them yourself can be included in the scope.
Can lesson hours come in automatically from our vehicle trackers?
Some vehicle tracking providers allow data sharing. We look at the system you use in the discovery meeting and tell you plainly whether a connection is possible. If it is not, instructors mark the start and end of each lesson on their phone, and the record is kept with the time.
Will learners be able to see their own information?
A learner view can be included in the scope, showing remaining lesson hours, the next driving lesson, the test date and payment status on the learner's phone. These are the questions learners most often call the office about, and being able to check them themselves makes things easier on both sides.
Can instructor pass rates be reported fairly?
A raw pass rate on its own is not a fair measure, because learners who struggle may not be spread evenly across instructors. We therefore recommend showing such a report alongside the lesson hours each learner received and their number of test attempts. The report is a starting point for a conversation, not a performance grade.
Can the same driving appointment be kept when the vehicle changes?
We can scope changing the vehicle assignment separately while retaining learner and instructor links. The design will check the new vehicle's availability and maintenance status; your school will determine who approves the change.
Will a postponed lesson affect the remaining time shown before an exam?
We recommend keeping scheduled and completed time separate. We can scope postponed lessons not counting as used time, with the remainder displayed according to your rules. Exam assessment stays within your authorised team's process.
How is the price set?
After a discovery meeting we prepare a written quote covering the scope, the modules and the setup work. The software is provided on a monthly or annual subscription.
Do we receive the source code?
In our standard model the software is provided on a subscription and the source code is not transferred. If you need a different model, it is agreed in a separate written contract.
Who is responsible for what is done with the software?
We build and operate the software. The business using it is responsible for how it is used, the data entered and the content published; the details are set out in the service agreement.
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ViewLet's review your driving timetable and its resources
Share your instructor, vehicle and learner arrangements so we can define the initial software scope.
- Instructor and vehicle availability
- Theory and driving attendance
- Exam records linked to learners