Car Service & Inspection Software

Keep reception records clearly linked to each vehicle so you can review earlier photographs of existing scratches at handover. If mileage, fuel and customer complaints remain on paper while technicians’ findings are elsewhere, the starting point becomes unclear. Separate inspection reports also mean searching again for earlier examinations.

The software we will build can cover vehicle identity by registration and chassis number, a separate reception for each visit and its documents. You will define matching rules for changed registrations or missing chassis details. We will distinguish the customer’s complaint from the technician’s findings so the reason for opening the job order can be traced.

At morning reception, first clarify whether the customer wants an inspection alone or the recommended repair too. This distinction starts our sample day. Using your reception form, report template and labour list, we will discuss who must provide information at each stage. Scope will also allow responsibility for the same job order to be updated when another technician takes over during the day.

Vehicle reception and approved job orders could form the first release. If you also provide inspections, measurements will belong to a separate report; a finding will not count as a completed repair. Share part names, labour descriptions and checkpoints to select mandatory fields. Lift and technician planning detail will follow your assignment practices. Report corrections and new inspections will be scoped as different actions.

The same vehicle may receive both services, with different documents and closing checks. Repairs focus on interventions and parts used. Inspections focus on findings and measurement sources. You can combine both workflows within vehicle history while separately deciding who finalises a report and who authorises repairs. This comparison helps select which fields belong to each document in the scope we will build.

A technician may identify a part that was absent from the first quotation. A separate revision and decision step can be scoped rather than silently adding it to the original approval. You will select the explanation, part and labour details shown to the customer. The person recording the decision, date and method could be linked to that revision.

The design can distinguish existing work that may continue from new interventions awaiting a response. A rejected recommendation could remain in the history without being closed as completed work. If parts were reserved, consumption or return-to-stock decisions could be recorded separately. We will also define how waiting affects lift use.

Your lists may contain registration variants, undated photos or multiple reports in one file. We will distinguish vehicle identity from workshop visits at the start of migration. Open orders, reserved parts and closed inspection reports could use separate checklists. An anonymised sample of your existing file will help us discuss which fields can be transferred reliably.

Explore our automation service when deciding at which stages vehicle files should change. Describe approval waits, stock movements and handover checks using your own workshop example. The published article below helps you consider repeated tasks and decision points together. Use these resources to make the scope of our discussion concrete.